Job Title: Office Administrator
Location: Vancouver, BC
Starting Date: DEC-01-10
Status: Full Time
Wage: Not Specified
Openings: 1
Contact:
James Stafford, Chartered Accountants
Neetu Raisinghani
Email:
administration@jamesstafford.ca
Application Closing Date: 11/25/10 (mm/dd/yy)
Job Description:
OFFICE ADMINISTRATOR
Summary of Responsibilities
The Office Administrator (the “OA”) will be fundamentally responsible for the
typing and processing of all internal and external office documents and
correspondence. The OA will also assist the Corporate Secretary and
occasionally, the OA will be requested to perform file compilations, maintain
office correspondence templates, manuals and other reports.
Primary Tasks
• Create and modify financial statements using MS Word
• Create and modify client and third party correspondence using MS Word
• Create and modify client invoices using MS Word
• Create labels and working paper file covers using MS Word
Special Tasks
• Perform file compilations
• Create, modify, deactivate and archive engagements
• Create and manage staff weekly work-in-progress (“WIP”) reports using MS Excel
• Monitor and order office supplies monthly
• Manage office document templates and manuals using MS Word and Excel
• Manage list of reporting issuer clients
• Perform general clerical duties, including but not limited to photocopying,
faxing, mailing and filing
• Assist with preparation of CPAB/PCAOB review on an as-needed basis
• Perform other duties, as assigned
Hours of Work
The OA’s hours of work are Monday to Friday from 8:00 am to 5:00 pm. Primary
Tasks will be performed from 8:00 am to 3:00 pm and any Special Tasks will be
performed from 3:01 pm to 5:00 pm. No Special Tasks should interfere with
Primary Tasks.
The OA will also be assisting the Corporate Secretary with reception tasks from
12:30 pm to 1:30 pm on a daily basis or when the Corporate Secretary is away
from the office. These tasks include overseeing the reception desk, greeting
clients and visitors, managing the telephone and receiving courier packages or
other documents. During this hour, Reception Tasks take priority over Primary
Tasks. Only when there is sufficient time, the OA may perform Primary Tasks
during this hour.
Lunch time will be from 11:30 am to 12:30 pm.
Knowledge and Skill Requirements
• Diploma or equivalent certificate in office administration
• Strong computer skills, especially familiarity with MS Word and Excel
• Previous experience in an office setting
• Strong oral and written communication skills
• Excellent attention to detail and strong organizational skills
• Ability to follow oral and written directions
• Ability to receive direction from multiple people, establish priorities and
manage workload
• Dependability with business maturity, professional judgment, enthusiasm and a
positive attitude
• Ability to work efficiently with a fast turn-around time for typing and
processing
Working Environment
Working conditions are normal for an office environment.
